Multi-Purpose Hall (MPH)

GENERAL

The MPH in the clubhouse can be used for Calendared Community Functions, Private Functions, ad hoc Community Functions, Recreational Activities and Association Meetings.  MPH use for any of these activities will be strictly with prior booking with ADDA/BMS.

For private functions, the MPH can be booked for a nominal fee via Apartment ADDA. Community Functions and fee-based activities like Yoga, Zumba, Dance etc. Advance bookings must be made through BMS. Private-party bookings take precedence over fee-based activities.

Community Functions are those with Open Invitations to all residents via a notice, and these will not be charged any fee.  However, paid party bookings have precedence.     

RULES

To ensure enjoyable usage, minimal inconvenience/disruption to other residents of our community and avoid damage, the following rules will be in force.

1. The MPH is available only to residents on prior approval from the committee for family gatherings/parties. Hiring by a resident for an outsider or a friend’s/relative’s party is not allowed. Bookings are to be made at least one week prior to the date of the party, and permission is based on availability on a first-come-first-serve basis.  An application for permission in a prescribed format is to be filled, signed and submitted to the BMS office.    
2. The nominal facility fee for the exclusive use of the MPH is Rs. 5,000/- per party. In addition, there is a refundable security deposit of Rs. 4,000/- (charges are subject to revision). There are two party slots:  9 am to 3 pm and 4 pm to 10 pm.  The charges and deposit will be pre-paid to the BMS office along with the application. This facility can accommodate a maximum of about 120 persons. Approval will not be granted for parties where the guests are expected to increase beyond this number. MPH hire is limited to the use of the MPH and outside lawn and catering areas and does not include the use of any of the other facilities like the Clubhouse sports facilities, the podium, building lobby, floor lobby, basement, clubhouse, swimming pool, gym, tennis court or games room etc.  
3. The nominal fee includes the exclusive use of the lawn and cooking/serving platform, lights, air conditioning, music system, electricity (including DG backup power), chairs, tables and garbage bins. The music system will be operated exclusively by the designated BMS operator and will not be moved or operated by residents or external operators. The BMS office will coordinate the support for the party. Other than simple decorations like buntings/balloons, no other temporary construction, prop or material for decoration is allowed.  A temporary ‘shamiana’ or shade/rain cover (e.g. using bamboo supports, ropes, canvas and requiring no drilling) is allowed outside.  Any other special arrangements need to be indicated in the booking form and approved by the BMS. The use of cellophane tape is strictly prohibited. It is recommended to use masking tapes that are easily removable and do not leave any marks on the walls. It is prohibited to put nails on and use any adhesives that leave marks or damage the walls/ceilings of the MPH.
4. On weekends (Sat and Sun), the period from 1 pm to 11 pm is kept aside for residents’ free use. No regular classes can be planned in this period. However, one-time Paid Event bookings (e.g. birthday parties) are allowable.
5. The slots for regular classes can only be booked as whole hours, e.g. 10:00 – 11:00.  Bookings such as 10:30-11:30 or 10:15-11:15 result in “free time” that are too small to be useful for others and such bookings will be rounded up to the next hour and charged accordingly.  (Please note: There is a lot of demand for the MPH timeslots for classes. This rule is only to ensure maximum availability of the resource to all groups who are interested in taking classes.)
6. The closing time for any function must be strictly adhered to.  
7. Music/PA systems from outside are not allowed, and the installation of any outside instruments/equipment will be done only with approval from the BMS office. To minimise disturbance to residents, speakers will be allowed to operate only until 10.00 pm strictly and at reasonable decibel levels only.
8. In view of the limited visitor parking slots, some guest vehicles may obtain parking for functions in the visitor parking slots (subject to availability) after normal guest/visitor procedures are followed) and the rest shall be parked outside the premises. Security will inform the guests at the gate about the parking location.
9. All catering materials and supplies need to be routed from the external gate of the Club House, and no service access will be allowed from the podium or basement.
10. Smoking is strictly prohibited in the MPH and public areas of the complex. Liquor is strictly prohibited unless prior police permission is taken and a copy is submitted in advance with the property manager.
11. Pets and animals are not allowed in the MPH and the Clubhouse lawns.
12. Garbage bins will be provided by the property managers, and extra bins can be provided if required. The party lawn area must be cleared of all chairs, tables, party material, cooking/catering utensils, etc. latest by 11.00 a.m. the following morning or by 4 p.m. on the same day for luncheon parties.
13. Ensuring that the MPH is cleaned up as soon as possible after the function or activity is the responsibility of the host/organiser.  While the cleaning will be done by the BMS staff, the host resident will ensure that the MPH is cleaned up in time. Any extra cleaning or deep cleaning will be charged as extras and deducted from the deposit.
14. In the case of any damage to the property, fitments, lawns or facilities, the cost of repair will be recovered from the host resident through the security deposit, or if exceeding the deposit, a separate demand will be placed.

The host resident will hire the facility at their own risk, and the BMS and Management Committee will not be responsible for:
(i) The personal safety of guests, (ii) Any theft, loss or damage of personal belongings, hired items or parked vehicles, (iii) Any violation of any municipal or local laws, (iv) Power outage or failure of any facilities in the MPH beyond the reasonable control of the BMS.

NOTE: Residents who desire to use the MPH chairs for any in-home function can do so at a nominal cleaning and delivery/pickup charge of Rs 5/- per chair per day, subject to availability and prior booking. These charges are payable to the BMS.